Document Control Clerk

Duchesne Academy of the Sacred Heart is a leading all-girls, college-preparatory school rooted in the values of the Sacred Heart Network. We are committed to fostering academic excellence, faith, integrity, and social responsibility in a supportive and inclusive learning environment. Our faculty and staff play a key role in shaping the character and future of our students.

Position Summary:

The Document Control Clerk is responsible for organizing, maintaining, and managing the school's critical documents and records to ensure easy access, compliance, and confidentiality. This role is essential to supporting both academic and administrative functions by ensuring accurate documentation and effective file management practices.

Key Responsibilities:

• Maintain and organize digital and physical filing systems in accordance with school and regulatory standards

• Receive, review, scan, and file a variety of documents including student records, administrative files, contracts, and reports

• Ensure the accuracy and completeness of all incoming and outgoing documentation

• Control access to confidential files and ensure compliance with data privacy policies (e.g., FERPA)

• Track document versions and manage revisions to ensure the most current documents are used

• Coordinate with academic and administrative departments to support document requests and record retention needs

• Assist with the preparation of reports, audits, and record reviews

• Dispose of records in accordance with the school’s retention schedule and compliance requirements

• Support other clerical and administrative duties as needed

Qualifications:

• High school diploma or equivalent required; Associate’s degree or coursework in office administration is a plus

• 1–3 years of experience in document control, records management, or administrative support

• Strong attention to detail and organizational skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems

• Ability to handle confidential information with discretion and integrity

• Familiarity with document retention policies and practices (FERPA knowledge preferred)

• Excellent time management and communication skills

• Experience working in an educational or nonprofit setting is desirable

Why Join Duchesne Academy:

Joining Duchesne means becoming part of a supportive, mission-driven community that values both professional excellence and personal growth. We offer a respectful and collaborative work environment where your contributions help advance the school’s mission to educate and empower young women.